STARTING TROUBLE

File No. 6-11/2009-P.E.II
Government of India
Ministry of Communications & IT
Department of Posts
(Establishment division)
Dak Bhawan Sansad Marg
New Delhi 110001
Dated 19th January 2011
Chief Postmaster General,
Postmasters General
Subject: Introduction of Service Discharge Benefit Scheme (SDBS) for Gramin Dak Sevaks
Sir/Madam,
I am directed to refer to this office letter of even no. dated 01.09.2010 on the above mentioned subject.

2. In para 3 of the said communication, the detailed course of action was laid down. The most important was obtaining options from the existing Gramin Dak Sevak and also to obtain applications in the prescribed format and so send them to concerned Central Record Keeping Agency of National Security Depository Limited for registration. But, the National Security Depository Limited has brought to notice that the following omissions are noticed in the applications of Gramin Dak Sevak sent to Central Record Keeping Agency for registration.
(i) 90% of the applications sent are without authorization of Divisional Superintendent (Collection centre) and designation stamp.
(ii) The Date of birth of the Gramin Dak Sevak is found missing or wanting.
(iii) The signature of the Gramin Dak Sevak exceeded the box provided in the application form.
(iv) Complete address of the Gramin Dak Sevak and Postal Index code number are not furnished.
(v) Despite clear instructions, the beneficiaries have affixed Black and white Photo which cannot be scanned. Only colour Pass Port size photographs has to be affixed for facilitating scanning.
(vi) The Photo affixed is not clear in certain cases, which are thus not scanable

3. This obviously shows, that, the Collection centers have not examined the applications properly and sent to Central Record Keeping Agency without proper verification, attestation, and impression of designation stamp of collection center. This is resulting in delay in launching the scheme.

4. The National Security Depository Limited is requested for returning all such defective applications to respective Collection centers for resubmission of the applications, after attending to omissions pointed out above. Suitable instructions may be issued to all the Divisional heads in this regard.

5. It is requested to accord top priority to this work.

Yours faithfully,
Sd/-
(K. Rameswara Rao)
Asstt. Director General (Estt)
19.1.2011